A useful submission makes the business understandable. Begin with what is known, identify what is missing, and connect each value and exposure to the correct entity and location.

Start with the account

  • Named insureds, ownership, locations, licenses, and the retail agent or broker relationship
  • A plain-language description of what happens at each location
  • Requested coverage, effective date, current insurance, known gaps, and the decision needed
  • Revenue, payroll, property, equipment, inventory, products, vehicles, and available loss history

Describe the operation

  • How inputs are received and products are grown, made, tested, stored, transported, and sold
  • Critical equipment, utilities, fire protection, environmental controls, security, and business dependencies
  • Suppliers, laboratories, contract manufacturers, distributors, delivery partners, and technology vendors
  • Material changes, citations, recalls, complaints, losses, corrective actions, and planned expansion

Organize property and inventory

  • Building and tenant responsibilities, replacement values, equipment schedules, and critical lead times
  • Inventory by stage, location, ownership, valuation method, reporting method, and seasonal peak
  • Backup power, climate control, water, alarms, monitoring, and catastrophe exposure
  • Revenue, continuing expenses, restoration assumptions, and supplier or license dependencies

Connect products and contracts

  • Product catalog, ingredients, labels, testing, batch release, traceability, complaints, and recall procedures
  • Formulation, manufacturing, packaging, distribution, and white-label responsibilities
  • Leases, customer and vendor agreements, indemnity, insurance requirements, and certificate deadlines
  • The source of every requested limit, endorsement, additional insured, waiver, or wording requirement

Before sending the account

  1. Can someone understand the operation in two minutes?
  2. Do the values reconcile across the application, schedules, and narrative?
  3. Are ownership, custody, contracts, and responsibilities clear?
  4. Are material losses, recalls, citations, and changes explained?
  5. Are current controls separated from planned improvements?
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